Executive Assistant

Great Culture and Perks!

A leading investment firm is seeking a highly organized, proactive, and polished Executive Assistant to support senior members of its Investment Team, including Partners, Vice Presidents, and Associates. This role requires exceptional attention to detail, strong judgment, and the ability to thrive in a fast-paced, team-oriented environment.

We are looking for a collaborative, solutions-oriented professional who anticipates needs, stays several steps ahead, and takes pride in delivering white-glove support to senior executives.

Responsibilities

• Manage complex and ever-changing calendars across multiple time zones
• Coordinate domestic and international travel, including detailed itineraries and last-minute adjustments
• Prepare and submit expense reports and process invoices in a timely manner
• Coordinate meetings, events, and logistics while ensuring executives are well-prepared
• Create and edit presentations, spreadsheets, and correspondence with a high level of accuracy and professionalism
• Serve as a point of contact for internal and external stakeholders, delivering exceptional service
• Handle incoming communications and prioritize matters appropriately
• Partner closely with the administrative team to provide seamless support and coverage
• Identify opportunities to improve processes and enhance efficiency

Qualifications

• 5–7+ years of Executive Assistant experience supporting senior executives, preferably within private equity, investment management, financial services, or a similarly fast-paced environment
• Proven experience managing complex calendars, travel, and competing priorities
• Outstanding communication, organizational, and relationship-management skills
• Strong judgment, discretion, and commitment to confidentiality
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Salesforce experience is a plus