S
Saronic
Executive Assistant
Skills
Compliance
2 months ago
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Important information
Contract type:
Permanent
Location:
Austin, TX, USA
Work mode:
Onsite
Published on:
29 August 2026
What they need
- We are seeking a highly motivated and organized Executive Assistant to provide comprehensive administrative support to our leadership
- As an integral part of our team, you will play a critical role in ensuring the smooth and efficient operation of our startup, enabling our founders and executive team to focus on the strategic growth and development of our business
- The successful candidate will have exceptional organizational, communication, and problem-solving skills and be comfortable working in a fast-paced environment
- Calendar Management: Coordinate and manage leadership schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management
- Communication: Serve as the primary point of contact between leadership and internal/external stakeholders, including investors, clients, and government representatives
- Documentation and Filing: Maintain and organize important documents, emails, and records, ensuring easy access and retrieval as needed
- Meeting Coordination: Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making
- Travel Coordination: Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient
- Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations
- Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters
- Ad Hoc Tasks: Assist with various ad hoc tasks and projects as requested by leadership to ensure the overall success of the company- Ability to work independently and take initiative
- Flexibility to adapt to changing priorities and work in a fast-paced environment
- Attention to detail and a commitment to maintaining a high degree of professionalism
- Proven experience as an executive assistant or in a similar role, preferably in a startup or technology company
- Exceptional written and verbal communication skills
- Proficiency in office software and tools, including Microsoft Office and Google Workspace
- Discretion and the ability to handle confidential information with integrity
- Strong organizational and time management skills with the ability to prioritize tasks effectively
- Knowledge of the defense industry and government processes is a plus
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