Executive Assistant

Who you are

• Bachelor's degree in communications or equivalent
• 3+ years of senior level leadership support, or 2+ years of executive assistant experience
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience in senior level leadership support
• Knowledge of MS-Office tools including Word, Excel, PowerPoint and Visio
• Exceptional organizational skills with meticulous attention to detail
• Strong written and verbal communication skills
• Proven ability to exercise high judgment, discretion, and sensitivity when handling confidential information
• Demonstrated familiarity with AI tools and a proactive approach to leveraging technology for workflow efficiency
• Ability to remain calm, composed, and solutions-oriented under pressure and in ambiguous situations
• Familiarity with publicity, communications, or marketing workflows and terminology
• Experience coordinating logistics for events, premieres or press activities
• Experience with project management tools (Airtable, Asana, Monday.com, or equivalent) and digital asset management systems
• Experience managing vendor relationships and processing financial documentation (invoices, POs, budget tracking)
• Knowledge of Amazon systems and tools (a plus, not required)
• Experience working across multiple time zones and international stakeholders

What the job involves

• Interested in shaping the future of movies and television as an integral part of a world-leading global communications team?
• Amazon MGM Studios brings together the world's best creators with the most passionate communities in a way no other entertainment brand can
• We deliver distinctive, critically acclaimed and award-winning original movies like Project Hail Mary, The Sheep Detectives, American Fiction, Beekeeper, and Challengers
• Amazon MGM Studios is seeking a highly organized, detail-oriented, and proactive Executive Assistant to support two senior executives — the Head of Global Theatrical PR and the Head of Movies PR — across two distinct PR business streams
• This role is the operational backbone for leaders managing a growing theatrical slate and a high-volume movies PR function, requiring exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, multi-stakeholder environment
• The ideal candidate thrives in complexity — anticipating needs, solving problems before they surface, and ensuring that two busy executives can operate at their highest level
• This person brings elite organizational skills, strong communication instincts, and the ability to move seamlessly between strategic support and tactical execution
• Familiarity with AI tools and a forward-thinking approach to workflow efficiency are essential
• This role reports to the Head of Global Theatrical PR and Head of Worldwide Movies PR
• Manage complex, high-volume calendars for two senior executives across multiple time zones
• Coordinate and schedule internal and external meetings including filmmaker sessions, agency check-ins, leadership reviews, cross-functional syncs, and campaign kick-offs — preparing agendas and tracking action items
• Serve as a primary point of contact for internal and external stakeholders on behalf of both executives, exercising professionalism and discretion in all communications
• Coordinate communication with talent representatives, filmmakers, agency partners, and cross-functional teams on behalf of leadership — managing scheduling requests and ongoing logistical correspondence
• Handle confidential and sensitive information with the highest degree of discretion and sound judgment
• Build, maintain, and organize shared documents, trackers, team calendars, filing systems, and contact lists
• Process and track invoices, purchase orders, and financial documentation related to both PR functions — maintaining budget trackers and flagging variances to leadership
• Support onboarding of new vendors, and agency partners — managing logistics, system access, required documentation, and orientation materials
• Identify opportunities to streamline recurring workflows and implement process improvements using AI tools and technology
• Provide logistical and administrative support for team-wide events, screenings, and internal presentations
• Serve as a reliable, steady presence for the broader team — modeling professionalism and positivity