Executive Assistant

About the role

This is a hands-on role supporting the Director with day-to-day business activities. You will work closely with the Director, clients and internal teams, providing personal and executive support in a fast-moving working environment.

Key responsibilities

• Provide day-to-day personal and executive support to the Director
• Accompany the Director to client meetings, site visits, appointments and business activities when required
• Take clear notes during meetings and keep track of important discussions, instructions and action items
• Follow up on tasks assigned by the Director and ensure matters are completed within the required timeline
• Manage and coordinate the Director's schedule, appointments, meetings and daily arrangements
• Assist in communicating and coordinating with clients, designers, site teams, suppliers and other relevant parties
• Keep the Director updated on pending matters, deadlines and important follow-ups
• Assist with documents, information preparation and other administrative matters when required
• Handle ad-hoc tasks and day-to-day business matters assigned by the Director
• Maintain confidentiality and professionalism when handling company, client and Director-related information

About you

• Proficient in English, Bahasa Malaysia and Mandarin
• Good communication and interpersonal skills
• Strong sense of responsibility and good time management
• Punctual, hardworking, organised and detail-oriented
• Proactive and able to follow up on tasks without constant reminders
• Fast learner with good problem-solving ability
• Able to multitask and adapt to changing schedules and priorities
• Comfortable meeting clients and communicating with different parties
• Willing to accompany the Director for meetings, appointments and site visits when required
• Able to work independently with minimal supervision
• Possess own transport and a valid driving licence
• Previous experience as a Personal Assistant, Executive Assistant, Secretary or similar role is an advantage
• Experience in the interior design, renovation or construction industry will be an added advantage