Executive Assistant

About the role

We are seeking a highly organised and proactive Executive Assistant to join FLEN INTERNATIONAL TRADING CO., LIMITED. This is a full-time position based in Mong Kok, Yau Tsim Mong District. As an Executive Assistant, you will provide comprehensive administrative and executive support to senior management, acting as a crucial link between executives and the broader organisation. This role is integral to ensuring the smooth operation of the executive office and supporting the strategic objectives of the company.

What you'll be doing

• Managing executives' calendars, scheduling meetings, and coordinating travel arrangements
• Preparing and organising meeting agendas, taking minutes, and distributing documentation
• Handling correspondence, emails and telephone communications with professionalism and discretion
• Preparing reports, presentations and other executive documents with meticulous attention to detail
• Managing filing systems, databases and record-keeping to ensure information is readily accessible and organised
• Coordinating with internal departments and external stakeholders to facilitate business operations
• Processing expenses, invoices and financial documentation as required
• Maintaining confidentiality and exercising discretion when handling sensitive business information
• Providing general administrative support including ordering supplies, arranging facilities and managing office logistics
• Supporting special projects and ad-hoc tasks as directed by senior management

What we're looking for

• 3+ years of experience in an executive assistant, personal assistant or similar senior administrative role
• Excellent organisational and time management skills with the ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Strong written and verbal communication skills in English and Cantonese; Mandarin is advantageous
• Discretion and professionalism when handling confidential and sensitive information
• Demonstrated ability to work independently and as part of a team in a fast-paced environment
• Attention to detail with a commitment to accuracy and quality in all tasks
• Proactive approach to problem-solving and the ability to anticipate executives' needs
• Experience in international trading or similar commercial environments is preferred

What we offer

• Competitive salary package commensurate with experience and qualifications
• A professional and supportive work environment
• Opportunities for professional development and career progression
• Exposure to diverse business operations and international trading practices
• A collaborative team culture that values efficiency and excellence

About us

FLEN INTERNATIONAL TRADING CO., LIMITED is a dynamic international trading company committed to delivering exceptional service and building lasting business relationships. We operate in a fast-paced, professional environment where excellence, integrity and collaboration are at the core of our values. Our team is dedicated to supporting international trade operations with professionalism and expertise. We believe in fostering a workplace where talented individuals can grow, contribute meaningfully and succeed.

Apply now

If you are an experienced Executive Assistant seeking a challenging role with a respected international trading company, we would like to hear from you. Please submit your CV and a covering letter detailing your relevant experience and why you are interested in this position.