Executive Assistant

Job Summary

We are seeking a highly organized, professional, and trustworthy Executive Assistant to provide comprehensive administrative and executive support. The ideal candidate will be responsible for managing the Director’s schedule, coordinating meetings and travel arrangements, handling correspondence, preparing documents and reports, and ensuring smooth day-to-day administrative operations.

The successful candidate should have excellent communication and organizational skills, strong attention to detail, professional discretion, and the ability to handle confidential and sensitive information.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Screen and manage phone calls, emails, correspondence, and other communications.
• Prepare reports, presentations, meeting agendas, minutes, and other business documents.
• Coordinate internal and external meetings, conferences, and business events.
• Follow up on action items and ensure timely completion of assigned tasks.
• Handle confidential documents and sensitive information with a high level of discretion.
• Assist the Director with daily administrative and organizational requirements.
• Coordinate with internal departments, clients, and external stakeholders when required.
• Maintain an organized filing and document management system.
• Perform other administrative and executive support duties as assigned.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills in English; Arabic is an advantage.
• Excellent organizational, multitasking, and time-management abilities.
• Strong attention to detail and problem-solving skills.
• Professional appearance and excellent interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Valid Qatar ID (QID) with NOC.
• Valid Qatar driving license is an advantage.
• Immediate joining is preferred.

Application Question(s):

• How many years of experience do you have as an Executive Assistant?
• Are you acceptable of 10,000 QAR - 15,000 QAR as the full package
• How long is your notice period?

Work Location: In person