Executive Assistant

About the Role

We are looking for a motivated and well-organized Executive Assistant to work closely with the CEO and Office Manager, providing day-to-day administrative, coordination, and operational support across the company. The ideal candidate should have strong English communication skills and be a quick learner who can adapt to new tasks and responsibilities. New graduates and candidates with 1–2 years of work experience are welcome to apply.

Key Responsibilities

• Work closely with the CEO, Office Manager, and team members to provide day-to-day administrative and coordination support and ensure smooth office operations.
• Manage administrative tasks, including document preparation, filing, data entry, invoices, record-keeping, and maintaining organized company information.
• Coordinate meetings and company activities, including scheduling, preparing materials, taking meeting notes, and following up on action items.
• Track tasks, priorities, deadlines, and follow-ups, proactively coordinating with relevant team members to ensure timely completion.
• Assist with research, information gathering, presentations, reports, correspondence, summaries, and other business documents.
• Coordinate with suppliers, service providers, vendors, business partners, and other external parties as required
• Coordinate with government authorities and relevant agencies, and assist with required documentation, submissions, and administrative procedures to ensure smooth and timely business operations.
• Support special projects, ad-hoc assignments, and cross-functional coordination when needed.
• Use AI and digital productivity tools to improve efficiency, streamline workflows, and reduce repetitive administrative tasks.
• Manage multiple priorities, work independently, take initiative, and exercise good judgment in handling day-to-day matters.
• Adapt quickly to changing business needs and take on new responsibilities as required.

Qualifications

• Bachelor’s degree in any relevant field.
• New graduates are welcome to apply; candidates with 1–2 years of work experience are also encouraged to apply.
• Strong ability to multitask, prioritize, and manage multiple responsibilities effectively.
• Fluent in English, with strong verbal and written communication skills.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Proficient in Canva or other presentation and design tools, with the ability to create professional presentations, reports, and visual communications.
• Able to effectively leverage AI and digital tools to improve productivity, streamline workflows, and automate repetitive tasks.
• Fast learner with the ability to quickly understand and adapt to new tasks, processes, and responsibilities.
• Well-organized, responsible, and attentive to detail.
• Able to work independently and collaborate effectively with others.
• Positive, proactive, and can-do attitude, with a willingness to take on challenges and find practical solutions.

Benefits

• Competitive Salary: Attractive compensation based on qualifications and experience.
• Private Health Insurance: Personal health insurance coverage provided by the company.
• Social Security: Coverage under Thailand’s Social Security scheme.