Executive Assistant

About the Role
We are seeking a highly organized, proactive, and analytical Executive Assistant to provide comprehensive executive and administrative support to senior leadership. The role involves managing executive schedules, coordinating meetings, preparing MIS/management reports and presentations, facilitating stakeholder communication, and ensuring timely follow-up on key initiatives while maintaining the highest standards of professionalism, confidentiality, and efficiency.

Key Responsibilities

Executive Assistance & Management Support

• Manage the Executive's calendar, meetings, board communications, and domestic/international travel including bookings, itineraries, and expense claims.
• Prepare meeting agendas, briefing notes, and background material for the Executive.
• Act as the main point of contact between the Executive Office and internal/external stakeholders (business heads, teams, clients, vendors, consultants).
• Maintain confidential records and documentation with accuracy and security.
• Track key commitments and deadlines and follow up on time.
• Anticipate the Executive's needs, handle administrative issues proactively, and assist with personal tasks (appointments, travel, etc.) with discretion.

MIS & Management Reporting

• Prepare weekly/monthly/quarterly MIS reports and dashboards.
• Collect and validate data from different departments.
• Track key metrics and flag variances or trends needing attention.
• Maintain trackers for targets, budgets, and action items.
• Ensure reports are accurate, timely, and consistent.
• Build Excel/PowerPoint dashboards, executive summaries, and market/benchmarking research to support decisions.

Strategic Meetings & Business Reviews

• Plan and coordinate board meetings, leadership reviews, offsites, and executive visits agendas, presentations, logistics, minutes, and action follow-ups.
• Attend strategic meetings and record key decisions and action items.
• Support preparation of business review presentations and strategic planning material.

Project & Follow-up Management

• Support the Executive on strategic initiatives business research, Business Development, FP&A, Strategy, and Process Improvement by coordinating across teams.
• Maintain trackers for projects, timelines, and milestones, andS provide periodic updates.
• Follow up with teams and escalate delays or issues.
• Prepare summaries and updates on project progress for management.