Executive Assistant

Role & responsibilities

• Manage the executive's calendar, schedule meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting minutes.
• Screen phone calls, emails, and correspondence, prioritizing communications appropriately.
• Act as the primary point of contact between the executive and internal or external stakeholders.
• Organize business travel, accommodation, itineraries, and expense reports.
• Prepare reports, presentations, documents, and other business materials.
• Maintain confidential records, files, and sensitive business information with discretion.
• Track action items, follow up on deadlines, and ensure timely completion of assigned tasks.
• Coordinate cross-functional projects and support executive decision-making with relevant information.
• Assist in planning company events, leadership meetings, and board meetings when required.
• Handle office administration tasks and support process improvements to enhance executive productivity.
• Perform additional administrative and operational duties as assigned.

Preferred candidate profile

Bachelor's degree in Business Administration, Management, or a related field (preferred).

Experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior leadership.

Excellent organizational and time-management skills.

Strong verbal and written communication skills.

High level of professionalism and discretion in handling confidential information.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

Ability to multitask, prioritize effectively, and work under pressure.

Strong problem-solving skills and attention to detail.