Executive Assistant

Who you are

• If you are organized, proactive, collaborative, and energized by supporting executives in a dynamic environment, particularly within the biotechnology or pharmaceutical industry this is a unique opportunity to contribute to our mission to develop innovative medicines for breast cancer and beyond
• We are looking for someone with the right combination of knowledge, experience, and attributes for this role
• Bachelor's degree strongly preferred
• Advanced proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, as well as Zoom, Concur, and other business systems
• 5+ years of experience supporting C-suite executives and senior leaders, including Vice Presidents and/or Senior Directors
• Experience working in the biotechnology or pharmaceutical industry required
• Experience supporting investor relations activities strongly preferred
• Demonstrated success managing multiple priorities in a fast-paced environment with changing business needs
• Exceptional organizational skills with strong attention to detail and the ability to manage complex calendars, meetings, travel, and logistics for multiple executives
• Excellent written and verbal communication skills, and strong interpersonal skills to interface with key stakeholders
• Strong judgment, problem-solving skills, and the ability to anticipate needs and proactively resolve issues
• Ability to handle confidential information with the highest level of discretion
• Positive, proactive, and resourceful with a strong sense of ownership and accountability
• Flexible and adaptable, with the ability to manage multiple priorities and shifting business needs
• Collaborative team player who builds strong relationships across functions and levels
• Calm, composed, and solutions-oriented under pressure

What the job involves

• We are seeking a highly motivated, resourceful, and experienced Executive Assistant to support our Chief Financial Officer (CFO) and approximately 4–6 senior leaders within the organization
• This is a highly visible role that requires exceptional organizational skills, sound judgment, discretion, communication excellence, and the ability to effectively manage multiple priorities in a fast-paced, collaborative environment
• The Executive Assistant will provide seamless administrative support across the CFO leadership team, balancing the needs of multiple executives while helping ensure day-to-day operations run smoothly
• You will manage communications and coordinate activities with internal and key external parties, including investors and board members
• You will be a trusted partner to the CFO and leadership team, as well as a valued member of the broader Executive Assistant team, collaborating with colleagues to provide outstanding support across the organization
• Provide day-to-day administrative support to the Chief Financial Officer (CFO) and approximately 4–6 senior leaders
• Manage complex calendars for multiple executives, balancing competing priorities and coordinating meetings across internal and external stakeholders, including with investors and other key external parties
• Coordinate meetings and events, including scheduling, conference room management, agendas, meeting materials, presentations, catering, and follow-up as needed
• Coordinate external investor and scientific events, including venues, travel, accommodation, meals and other activities as necessary to ensure success
• Arrange complex domestic and international travel, prepare detailed itineraries, and process expense reports through Concur
• Ensure executives are well prepared for internal and external meetings by coordinating materials, presentations, and other supporting documentation
• Serve as a primary point of contact for internal and external stakeholders, including members of the executive team, Board members, investors, consultants, business partners, and vendors
• Build strong partnerships with cross-functional teams to coordinate schedules, meetings, and other business activities
• Partner closely with the Executive Assistant team to coordinate executive schedules, share best practices, and provide coverage as needed
• Support leadership meetings, team meetings, offsites, executive visits, candidate interviews, and other special events
• Process purchase orders, onboard vendors, and manage invoices and other administrative activities
• Help maintain an organized, productive, and welcoming office environment, including conference room coordination and office support as needed
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment
• Demonstrate flexibility in supporting changing business priorities and the evolving needs of the CFO's organization

Benefits

• Annual bonus, and stock equity package
• 401K Match and the option to participate in an Employee Stock Purchase Plan
• Robust health plan for both our employees’ and their dependents’ medical, dental, and vision coverage
• Flexible work model
• Allowances to help with both home office and commute
• Flexible Time Off Vacation package