Executive Assistant

About the role

IMV International Micro Village Inc. is seeking an experienced and proactive Executive Assistant to join our team in Makati City, Metro Manila. This is a full-time position offering the opportunity to work closely with senior leadership and play a crucial role in ensuring the smooth and efficient operation of our executive office. As an Executive Assistant, you will be the backbone of executive operations, providing strategic support that enables our leadership team to focus on driving business objectives and achieving organisational goals.

What you'll be doing

1. Managing executive calendars and scheduling meetings, ensuring optimal time management and prioritisation of commitments
2. Preparing comprehensive reports, presentations and correspondence for senior leadership and board meetings
3. Coordinating travel arrangements, including flights, accommodation and itineraries for executives
4. Handling confidential and sensitive information with discretion and maintaining strict confidentiality at all times
5. Serving as a point of contact for internal and external stakeholders, managing communications on behalf of executives
6. Organising and coordinating meetings, conferences and special events, managing all logistics and follow-up
7. Maintaining comprehensive filing systems, databases and records for executive use
8. Assisting with budget management, expense tracking and financial administration for the executive office
9. Supporting multiple executives simultaneously whilst maintaining attention to detail and organisational excellence
10. Proactively identifying opportunities to improve office processes and implementing efficiency enhancements

What we're looking for

1. Minimum of 3-5 years' experience in an executive assistant, personal assistant or similar administrative support role
2. Demonstrated ability to manage multiple priorities and meet tight deadlines in a fast-paced environment
3. Excellent verbal and written communication skills in English, with the ability to communicate professionally with all levels of staff
4. Strong organisational and time management capabilities with meticulous attention to detail
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
6. Professional discretion and the ability to handle confidential information with integrity
7. Strong interpersonal skills with the ability to build positive relationships and work collaboratively
8. Flexibility and adaptability when responding to changing priorities and business requirements
9. Experience in managing executive schedules and coordinating complex travel arrangements
10. Knowledge of office administration best practices and procedures

What we offer

IMV International Micro Village Inc. is committed to supporting the professional growth and wellbeing of our employees. We offer a range of benefits designed to enhance your career development and personal satisfaction:

1. Competitive salary package commensurate with experience and qualifications
2. Opportunities for professional development and career progression within the organisation
3. A supportive and collaborative workplace culture that values teamwork and innovation
4. Flexible working arrangements where applicable to support work-life balance
5. Health and wellness initiatives to support employee wellbeing
6. Access to company benefits and staff discounts

About us

IMV International Micro Village Inc. is a dynamic and forward-thinking organisation based in Makati City, Metro Manila. We are committed to delivering excellence in all aspects of our business operations and to fostering a workplace culture that inspires innovation, collaboration and professional growth. Our team is comprised of dedicated professionals who are passionate about achieving our mission and making a positive impact. We value integrity, accountability and a commitment to continuous improvement, and we seek to work with individuals who share these core values and are eager to contribute to our success.

Apply now

If you are a highly organised and proactive professional with a passion for providing exceptional executive support, we would like to hear from you. Please submit your CV, a cover letter and any supporting documents to be considered for this exciting opportunity.