Executive Assistant

Key Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements
• Prepare, edit, and organize correspondence, reports, presentations, and other documents
• Handle confidential information with the highest level of discretion and professionalism
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items
• Manage email correspondence and prioritize communications on behalf of executives
• Assist with project coordination and tracking of key business initiatives
• Arrange business travel, including flights, accommodations, visas, and itineraries
• Support expense reporting and basic financial administration related to executive activities
• Act as a liaison between executives, internal teams, clients, and external partners
• Perform other ad-hoc administrative and operational tasks as required

Requirements

• Bachelor’s degree or above
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role (experience in trading, import/export, or commercial companies is a plus)
• Excellent written and spoken English and Chinese (Cantonese/Mandarin); ability to draft professional correspondence in both languages
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office tools
• Outstanding organizational and time-management skills, with the ability to prioritize multiple tasks under pressure
• High level of discretion, integrity, and professionalism when handling sensitive information
• Strong interpersonal and communication skills; able to interact effectively with people at all levels
• Proactive, detail-oriented, and solution-focused attitude
• Ability to work independently as well as collaboratively in a team environment

Preferred Qualifications

• Experience supporting C-level executives
• Familiarity with international trade processes or commercial operations
• Knowledge of additional office software or project management tools

What We Offer

• Competitive salary package commensurate with experience
• Opportunity to work closely with senior management in a dynamic trading company
• Professional development and growth opportunities

薪酬： $32,000.00至$45,235.00（每月）

福利：

• 牙科保險
• 合約更新
• 在職專業培訓
• 有薪年假
• 晉升機會
• 視力保險
• 醫療保險

Work Location: 親身到場