Executive Assistant

EXECUTIVE ASSISTANT

Location: Angeles City, Pampanga
Work Setup: Office-Based
Schedule: Morning Shift
Employment Type: Full-Time
Start Date: Immediate Start

Job Description

We are looking for a highly organized, proactive, and reliable Executive Assistant to provide administrative and client support to the team. The successful candidate will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling communications, and ensuring that executive and client-related activities are completed efficiently and professionally.

The ideal candidate must have previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or Client Support and be comfortable working in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative and executive support to management.
• Manage calendars, appointments, meetings, and schedules.
• Handle email correspondence, follow-ups, and general communications.
• Prepare documents, reports, presentations, and other administrative materials.
• Coordinate meetings, appointments, and internal/external communications.
• Assist with client communications and provide professional client support.
• Maintain organized digital and administrative records.
• Perform data entry, documentation, filing, and other general administrative tasks.
• Coordinate with internal teams, clients, and external contacts as required.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist management with day-to-day operational and administrative requirements.
• Handle confidential information with professionalism and discretion.
• Perform other administrative and executive support duties as assigned.

Qualifications

• At least 2 years of relevant experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Personal Assistant, or Client Support.
• Proven Executive Assistant experience is highly preferred.
• Experience providing administrative and client support is required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Strong email management, calendar management, and documentation skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Detail-oriented, proactive, and able to work independently.
• Professional and confident when communicating with clients and management.
• Able to handle confidential and sensitive information appropriately.
• Willing to work office-based in Angeles City, Pampanga.
• Willing to work on a morning shift.
• Available to start immediately.

Preferred Skills

• Experience supporting executives, business owners, or senior management.
• Experience working with Australian clients or companies.
• Familiarity with CRM, scheduling, project management, or communication tools.
• Strong follow-up and coordination skills.
• Ability to anticipate management needs and take initiative.

What We Offer

• Full-time employment
• Permanent morning shift
• Office-based work in Angeles City
• Immediate start!
• Professional and supportive work environment
• Competitive salary package
• HMO and mandated benefits