Executive Assistant

Job Summary:

Performs a wide variety of secretarial duties, mostly of a confidential nature including administrative and clerical work.

Key responsibilities:

• Gathers, arranges documents, proposals, recommendations for review and approval of the DCEO
• Coordinates with the managers and supervisors concerned on the DCEO's actions on documents, proposals or recommendations
• Assembles materials for reports such as Board Meetings, MPH Meetings.
• Screens people who come to the President's Office and directs them to the concerned departments
• Arranges daily schedules, including face-to-face and virtual meetings for the DCEO and Chief Financial Officer
• Maintains files and secures a copy of all updated hospital licenses and keeps office supplies of the DCEO and CFO
• Notifies the Board of Directors regarding scheduled meetings
• Attends to the DCEO needs on the scheduled Board, Mancom and Leadership meetings
• Performs other related tasks which may be assigned from time to time by the DCEO and CFO

Qualifications:

• College graduate with courses related to business or office administration
• At least 2 years experience in secretarial work of a company
• Proficient in oral and written communications using computers
• Numerical and verbal ability required to prepare statistical aspects and communicate with board members, Division Heads and Supervisors, including executives of other companies
• Good command in English

Benefits:

• Company events
• Employee discount
• Opportunities for promotion
• Paid training
• Promotion to permanent employee