Executive Assistant

This is a 12-month contract (with genuine extension potential) supporting senior leadership within one of the world's most recognised technology organisations. You'll be embedded in a large, fast-moving team where no two days look the same and your ability to prioritise under pressure will be tested daily.

What you'll be doing:

• Managing complex calendars and coordinating across multiple stakeholders and time zones
• Owning travel logistics end-to-end — domestic and international — including detailed itineraries
• Handling meeting and event coordination, including prep, follow-ups, and action tracking
• Managing the rhythm of business (ROB) cadences across the team
• Processing purchase orders, invoices, and expenses in line with policy
• Supporting onboarding, offboarding, and employee lifecycle processes
• Managing SharePoint, Teams sites, and Outlook distribution lists
• Liaising with vendors, visitors, and internal teams with professionalism

What we're looking for:

• 6–8+ years in a senior admin or EA role, ideally within a large tech, IT, or multinational corporate environment
• Solid experience supporting C-suite or senior executives
• High proficiency across the Microsoft 365 suite — Teams, SharePoint, Outlook, Word, Excel, PowerPoint
• Strong calendar management, travel coordination, and event planning experience
• Someone who can handle confidential information without a second thought
• Calm under pressure, adaptable, and able to determine priorities in a big, complex team
• Based in Sydney or Melbourne — 3 days onsite per week required

Please apply now or contact Madonna Dunn - [email protected] for more information and a full JD.