Executive Assistant

Overview

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.
Key Responsibilities:

• Manage professional and personal scheduling for Partner, including agendas, email, calls, travel arrangements, client management, and other company logistics

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to Partner

• Manage, coordinate, and arrange Partner and  Team members travel and travel-related activities, including hotel booking, transportation, and meal coordination

• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Organize team communications and plan events, both internally and offsite

• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

• Maintain and refine internal processes that support  the highest ranking executives company-wide, coordinating internal and external resources to expedite workflow

• Manage communication between management and employees, liaising with internal and external executives on various projects and tasks

• Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld

• Act as an office manager by keeping up with office supply inventory

• Take minutes during meetings

• Organize and maintain the office filing system
  Skill sets/Experience we require:

• 1 Plus years’ experience in administrative role reporting directly to Senior management

• Superb written and verbal communication skills

• Strong time-management skills and the ability to organize and coordinate multiple projects at once

• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Ability to maintain confidentiality

• Any Graduate degree

• PA Diploma or certification is a plus

Skills

AccountabilityDisciplineTeam PlayerListening SkillsTime Managementemail writingApproachability