Executive Assistant

Who you are

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation
• Proven track record in event planning and management, from intimate team offsites to large-scale conferences
• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya)
• Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure
• Proactive and solutions-oriented — you anticipate needs before they become problems
• Impeccable discretion when handling sensitive business and personnel information
• Genuine curiosity for AI tools, with a drive to leverage them in your day-to-day work
• Strong collaborative mindset — a true team player who elevates those around them
• French: Fluent (C2 level required)
• English: Fluent (C2 level required)
• We warmly encourage you to apply to any of our roles, even if you think you're not an exact match

What the job involves

• You'll be part of our Executive Assistant team led by Claire, Executive Assistant to the CEO. The team consists of 3 Executive Assistants supporting Mirakl's most senior C-levels. Together, you'll ensure seamless operational support that empowers our executive team to focus on Mirakl's growth and strategic impact
• The team also works closely together to share best practices, learn from one another, and drive projects that improve efficiency, including through the use of AI tools
• Executive Support — CRO & CMO
• Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimize agenda with enough buffers)
• Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip
• Prepare and process expense reports for executives when requested, in line with internal policies
• Type, revise, edit Linkedin communications
• Handle sensitive and confidential information with absolute discretion
• Sales & Marketing Team Support
• Arrange and coordinate team meetings
• Manage and coordinate specific projects in support of the Sales and Marketing teams, for example: client visits in Mirakl HQ in Paris, team building lunches
• Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing
• Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)
• Event Planning & Management
• Own end-to-end logistics for a wide range of events : internal Sales Kick-Offs (SKOs), QBRs, Mirakl Makers Club, team building activities
• Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date
• Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend
• Manage attendee registration, invitations, RSVPs, and on-site check-in processes
• Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support

The application process

• Please click the "Apply" button to submit your application — this helps us make the best possible assessment and get back to you as quickly as possible
• Recruiter Intro Call — Get to know each other with Elsa, discuss your background and answer your questions about Mirakl
• Hiring Manager Interview — A deep dive into your experience and approach, including a practical case study to showcase how you work
• Executive Interviews — Meet the CRO and CMO to assess mutual fit and discuss the role in greater depth

Benefits

• 📈 🎓 Career Growth Opportunities - Access to tailored development programs and clear pathways for professional advancement
• 👨‍👩‍👧‍👦 Parental Support - Enjoy enhanced parental leave, including a fully paid month off for the second parent and two sick child days per year, paid at 100% for each employee. An initiative designed to provide a supportive and family-friendly work environment
• 💆‍♀️🧘 Health & Wellness - Benefit from covered health insurance and initiatives promoting well-being
• 🏡 💻 Flexible Work Arrangements - Take advantage of flexible weekly remote work options
• 🥐 🍏 Daily Perks - Start the day with a complimentary breakfast and enjoy your meal voucher card (depending on the country)
• 🚲 🚇 Sustainable Transportation - Mirakl reimburses 50% of public transport subscriptions