Executive Assistant

Title: Executive Assistant

Location: India

Employment Type: Full-time

Experience: 3 to 5 Years

Department: CEO Office / Strategy & Operations

About the Role

We are looking for a smart, proactive, and highly independent Executive Assistant to work closely with senior leadership and support key strategic and operational priorities.

This is not a traditional administrative support role. The person will act as an extension of the executive by reviewing company information, tracking projects, analyzing reports, identifying gaps, and ensuring important priorities and action items are followed through.

The ideal candidate should be comfortable working independently, managing multiple priorities, and figuring out what needs to be done without requiring constant instructions.

What You'll Do

• Work closely with senior leadership on strategic, operational, and business priorities.
• Review company reports, data, and updates to understand what is happening across the organization.
• Analyze information and prepare clear summaries on key issues, progress, risks, and next steps.
• Track projects, tasks, and action items across multiple teams and ensure timely followups.
• Review internal project management systems and reports to identify pending tasks and bottlenecks.
• Prepare structured reports highlighting what has been completed, what is pending, and what needs attention.
• Coordinate with cross-functional teams and stakeholders to ensure accountability and execution.
• Proactively identify gaps, challenges, and issues and bring them to leadership's attention.
• Support leadership with data analysis, project management, operations, and other business requirements.
• Assist with legal or compliance-related coordination when required.
• Conduct research and analysis to support decision-making.
• Prepare trackers, dashboards, executive summaries, and presentations.
• Take ownership of meeting follow-ups and ensure action items are completed.
• Use AI tools for research, analysis, problem-solving, and improving day-to-day productivity.

What We're Looking For

• 35 years of experience in Executive Assistance, Operations, Project Management, Business Analysis, or Data Analysis.
• Strong analytical and problem-solving abilities.
• Highly independent and proactive, with the ability to work without constant supervision.
• Strong ownership and ability to identify what needs to be done independently.
• Experience managing projects, tasks, and multiple priorities.
• Strong organizational, follow-up, and stakeholder management skills.
• Ability to analyze complex information and convert it into clear, actionable insights.
• Excellent written and verbal communication skills.
• Comfortable working directly with senior leadership.
• High level of emotional maturity, accountability, and professional judgment.
• Strong ability and willingness to use AI tools for work and problem-solving.

Good to Have

• Experience working directly with CEOs, founders, or senior leadership.
• Experience in data analysis, reporting, or business analysis.
• Experience with project management tools such as Redmine, Jira, ClickUp, or similar platforms.
• Exposure to operations, legal, or compliance functions.
• Experience creating dashboards, trackers, and executive reports.

What Success Looks Like

• Leadership has clear visibility into important business priorities and progress.
• Projects, tasks, and action items are effectively tracked and followed up.
• Gaps, risks, and bottlenecks are identified proactively.
• Cross-functional teams have clear accountability and timely follow-ups.
• Reports provide clear insights into what is happening and what needs to be done next.
• The Executive Assistant operates independently and becomes a trusted extension of senior leadership.