Executive Assistant

• Join a well-established global MNC
• Convenient office location directly above an MRT station
• Work closely with Management and senior stakeholders internationally

Role Overview

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to Management and senior executives. This role covers executive support, travel coordination, meeting management, and general office administration.

Key Responsibilities

• Manage executives’ calendars, appointments, and meetings.
• Coordinate business travel, visas, accommodation, and transportation.
• Prepare meeting materials, presentations, reports and minutes.
• Monitor deadlines and follow up on action items.
• Process executives’ expense claims and maintain proper records.
• Coordinate office facilities, supplies, vendors and meeting rooms.
• Support employee relocation, accommodation and other related administrative arrangements.
• Liaise professionally with internal and external stakeholders.
• Handle confidential information with discretion.
• Perform other administrative duties as assigned.

Requirements

• Diploma or Degree in Business Administration or a related discipline.
• At least five years of EA, PA, or relevant administrative experience.
• Experience supporting senior management or C-suite executives.
• Strong calendar, travel, and meeting-management skills.
• Excellent English communication and organizational skills.
• Proficient in Microsoft Office and Microsoft Teams.
• Proactive, resourceful, and able to manage multiple priorities.
• Flexible to support urgent matters outside normal working hours when required.

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly