Executive Assistant

We are looking for the person who loves making things happen.

You'll work directly alongside the leader of a large, successful real estate team whose days move quickly and rarely look exactly the same.

Make her life easier and give her time back.

That means taking ownership of the dozens of calls, messages, appointments, follow-ups, scheduling requests, social media interactions, errands, and unexpected tasks that come with running a high-producing real estate business.

Some days you'll spend more time managing an inbox, calendar, texts, calls, and social media.

Other days you might coordinate a buyer's showing schedule, move appointments around, return calls, get a sign or lockbox installed, help with content, solve an unexpected client need, and handle something that wasn't on anyone's list that morning.

If you need every day to look the same, this probably isn't the position for you.

If you're the person people naturally turn to when something needs to get done, keep reading.

WHAT YOU'LL OWN

You'll work directly with the Team Leader to help manage her day and communication, including:

• Monitoring, organizing, and responding to emails
• Helping manage and respond to text messages
• Returning calls and handling routine follow-up
• Managing her calendar and scheduling appointments
• Coordinating and scheduling buyer property tours
• Managing day-to-day social media activity
• Monitoring and responding to social media DMs
• Assisting with social media content and coordination
• Handling client and business follow-up
• Coordinating meetings, appointments, and reservations
• Installing or removing real estate signs and lockboxes when needed
• Running occasional business-related & personal errands
• Handling unexpected and "on-the-fly" requests
• Keeping track of delegated tasks and making sure they actually get completed
• Identifying problems and solving them before they become another item on her plate

Most importantly, you'll learn what actually requires her attention—and what you can simply handle for her.

WHO WE'RE LOOKING FOR

You're probably someone who:

• Is extremely organized without being rigid
• Communicates exceptionally well by phone, text, email, and social media
• Has excellent written communication and grammar
• Can represent someone else professionally
• Handles confidential information appropriately
• Doesn't get overwhelmed when priorities suddenly change
• Takes ownership instead of waiting for instructions
• Can make reasonable decisions independently
• Naturally follows through
• Is comfortable communicating with clients and other professionals
• Can learn someone's preferences and anticipate what they'll need
• Is resourceful enough to figure things out
• Doesn't believe "that's not my job" is a useful phrase on a small, fast-moving team

Real estate experience is helpful, but initiative, judgment, communication skills, and resourcefulness are more important.

THIS ROLE IS PROBABLY NOT FOR YOU IF...

You need a highly predictable daily routine.

You prefer receiving a detailed list of assignments every morning.

You frequently need someone to follow up with you to make sure something was completed.

You're uncomfortable making decisions without getting approval first.

Or you're looking for a position where every responsibility fits neatly inside a traditional job description.

WHAT SUCCESS LOOKS LIKE

After you've been in the position for a while, we should hear the Team Leader saying:

"I don't even have to think about that anymore."

Her inbox is under control.

Her calendar makes sense.

Messages get answered.

People get called back.

Buyer tours get coordinated.

Social media isn't being ignored.

Small problems get handled.

Tasks don't disappear.

And significantly fewer things require her personal attention.

That's the job.

HOW TO APPLY

We're much more interested in finding the right person than receiving the perfect résumé.

Along with your application, tell us:

1. Why does this type of position sound like something you'd be great at?

2. Tell us about a time someone gave you a problem without telling you exactly how to solve it. What did you do?

3. Your boss texts you at 10:30 AM: "I need to meet a client today, another appointment needs to be moved, someone is waiting on me to return their call, and I need a sign installed before 3:00." How would you approach it?

If your natural reaction to that situation is "I've got it", we'd like to talk to you.

Pay: $30,000.00 - $40,000.00 per year

Benefits:

• Flexible schedule

Ability to Commute:

• Tullahoma, TN 37388 (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: Hybrid remote in Tullahoma, TN 37388