Executive Assistant

Job summary

The Executive Assistant will act as a strategic right hand to the CEO — managing schedules, correspondence, documentation, and follow-through on business development activities. This role goes beyond traditional administrative support: the successful candidate will help drive client outreach, track supplier and prospect pipelines, prepare business

Min Qualification: HND Experience Level: Mid level Experience Length: 3 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Lagos, Nigeria

Job descriptions & requirements

Responsibilities:

Executive & Administrative Support

• Manage the CEO's calendar, meetings, travel, and correspondence across the business and other CEO commitments
• Draft, proofread, and format letters, emails, proposals, and reports
• Organize and maintain business files, contracts, and compliance documents (NAFDAC, import/export documentation, etc.)

Business Development Support

• Maintain and update the client/prospect pipeline tracker
• Support outreach to potential clients and suppliers (food, cosmetic, pharma, and household ingredient manufacturers)
• Prepare pitch decks, quotations, and follow-up communications
• Track responses and set reminders for follow-ups

Operations Coordination

• Liaise with logistics, clearing agents, and suppliers on shipment and import documentation
• Coordinate with regulatory contacts (NAFDAC and related bodies) on registration and compliance matters
• Support vendor and client onboarding processes

Research & Reporting

• Conduct market research on ingredient categories, suppliers, and industry trends
• Prepare summary briefs and reports for CEO decision-making
• Monitor industry news relevant to food-grade, cosmetic, and pharmaceutical ingredient markets

Requirements:

• Bachelor's degree in Business Administration, Management, or related field
• 3 years of experience as an Executive Assistant, PA, or in a business support/operations role (experience in FMCG, trading, import/export, or manufacturing sectors is a strong advantage)
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Highly organized with strong attention to detail and follow-through
• Ability to manage confidential information with discretion
• Comfortable working in a fast-paced, entrepreneurial environment with shifting priorities

Preferred Qualifications

• Familiarity with import/export processes and regulatory documentation (NAFDAC, customs, etc.)
• Experience supporting a founder/CEO in a growing SME
• Prior exposure to B2B sales or client relationship coordination

Key Attributes:

• Proactive and resourceful anticipates needs before being asked
• Discreet and trustworthy with sensitive business information
• Calm and organized under pressure
• Strong sense of ownership and follow-through

Compensation

Remuneration: NGN 250,000 – 300,000 Monthly