Executive Assistant

Who you are

• 5+ years of experience supporting C-level executives or senior leaders in an Executive Assistant or similar role
• Demonstrated success managing complex calendars, travel, and shifting priorities in a fast-paced, high-growth environment
• Exceptional written and verbal communication skills, including experience drafting communications on behalf of senior executives
• Outstanding organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities independently
• Proven ability to exercise sound judgment, maintain confidentiality, and build trusted relationships across all levels of an organization
• Experience planning and executing executive meetings, offsites, and cross-functional events
• Proficiency with Google Workspace and experience using collaboration and expense management tools
• Strong commitment to embracing and leveraging AI tools in day-to-day tasks, ensuring AI-assisted work aligns with the same high-quality standards as personal contributions

What the job involves

• Provide strategic administrative support to company leadership and, over time, other senior executives by managing complex calendars, prioritizing meetings, coordinating travel, and ensuring seamless day-to-day operations
• Anticipate executive needs by preparing meeting materials, managing action items, drafting communications, and ensuring leaders are well-prepared for key decisions, presentations, and initiatives
• Coordinate domestic and international travel, expense reporting, executive meetings, offsites, All Hands, and other organizational events with exceptional attention to detail
• Serve as a trusted partner across Product, Engineering, Design, Go-to-Market, and executive leadership teams by facilitating communication, coordinating cross-functional meetings, and helping drive alignment on priorities
• Manage confidential information with sound judgment while continuously improving administrative processes and identifying opportunities to increase executive efficiency and team effectiveness

Benefits

• Flexible Vacation: WHOOP has a flexible vacation policy that allows you to unwind, laptop-free, when you need it most.
• Focus on Family: We offer 18 weeks paid parental leave, plus an additional 2 weeks to gradually return to work.
• Get Invested: In addition to a competitive base salary and 401k, you're eligible to receive stock options to share in the future of WHOOP.
• WHOOP +1: Everyone on the team gets a complimentary WHOOP membership—plus another membership to share with a loved one.
• Health Matters: Our competitive benefits package covers medical, dental, and vision, in addition to mental health services, life and disability insurance, and more.
• Find Your Fit: Full-time employees get $500 a year to spend on wellness in whatever way they see fit, from fitness classes and memberships, to recovery services.
• It Pays to Sleep: Our Sleep Performance Program incentivizes employees to get more sleep. Log an average sleep performance of 85% or higher for the month and get a $100 bonus.
• Location, Location, Location: You can’t beat the views from the rooftop of One Kenmore Square. Feel inspired daily as you work, enjoy free snacks and coffee, and collaborate in the heart of Boston.