Executive Assistant

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and reminders.
• Coordinate meetings, prepare agendas, collect PPTs/reports, and arrange Zoom/meeting rooms.
• Prepare and circulate Minutes of Meeting (MOM) and follow up on action points.
• Collect reports from branches/departments and ensure timely submission to the CEO.
• Manage flight, train, bus, hotel bookings, and web check-in.
• Coordinate travel expenses and submit required details to Accounts.
• Coordinate insurance payments, renewals, vehicle service, and other important reminders.
• Follow up with branches and departments based on instructions and pending tasks.
• Support sales quotation follow-ups and other business coordination.
• Handle office purchases, stationery, conference hall bookings, and other requirements.
• Coordinate birthdays, celebrations, gifts, and other special occasions as required.
• Maintain complete confidentiality and discretion in Management related matters.

Preferred candidate profile

• Bachelor's degree in any relevant discipline.
• 3 - 5 years of experience as an Executive Secretary, Secretary, Executive Assistant, or Personal Assistant.
• Experience supporting CEO/MD/Senior Management preferred.
• Good communication and interpersonal skills.
• Good knowledge of MS Excel, Word, PowerPoint, and Outlook.
• Strong follow-up, coordination, time-management, and organizational skills.
• Professional, proactive, trustworthy, and detail-oriented.