Executive Assistant

Who you are

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment
• Experience working in a legal environment, such as a law firm
• Exceptional calendar management, prioritization, and organizational skills
• Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging
• Demonstrated judgment, professionalism, and ability to handle highly confidential information
• Excellent project management skills with a strong bias toward execution and follow-through
• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines
• Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity
• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence
• Background in startups, healthcare, technology, legal, or complex operational environments

What the job involves

• We’re looking for an Executive Assistant to provide dedicated support to our Founder’s Office, including both of our Co-Founders and C-suite leaders.
• This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization
• You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting cross-functional initiatives, high-impact business functions, and occasional personal matters that enable our executives to operate at their best.
• The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale
• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value
• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts
• Support the planning and execution of leadership meetings, team offsites, and large-scale company events
• Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items
• Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence
• Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders
• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality
• Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through
• Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness
• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail
• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change