Executive Assistant

Company Description

Pangea Travel is a boutique luxury travel and lifestyle company that specializes in creating tailor-made itineraries and exclusive experiences for global travelers.

Role Description

This is a full-time, on-site role for an Executive Assistant, based in Mumbai. Pangea Travel is looking for a highly organised Executive Assistant to support the leadership team and ensure strong follow-through across all priorities.

Job Description

• Traditional Executive Assistant role supporting the leadership team
• Focus on coordination, tracking, and follow-ups
• Ensure decisions, conversations, and plans are executed on time
• Work in a fast-moving, high-standards environment

Key Responsibilities

• Manage calendars, scheduling, and day-to-day coordination
• Track action items from meetings and ongoing discussions
• Own follow-ups with internal teams, partners, and vendors
• Maintain clear task lists, timelines, and reminders
• Organise documents, communication threads, and information
• Proactively flag delays, gaps, or pending items
• Support meetings, travel coordination, and logistics as needed
• Manage select personal scheduling, coordination, and administrative tasks for the leadership team alongside business priorities

Requirements

• Proven experience as an EA, admin, or operations support professional
• Excellent organisational and follow-through skills
• Strong written and verbal communication
• Comfortable working with senior stakeholders
• Proactive, detail-oriented, and dependable
• Ability to manage multiple threads without things slipping
• Luxury travel, hospitality, or high-end service experience is a plus, not required