Executive Assistant

Overview

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This pivotal role offers the opportunity to support executive leadership by managing complex schedules, coordinating communications, and streamlining administrative operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and a positive, can-do attitude. This paid position is perfect for someone eager to contribute to a professional setting while honing their administrative expertise.

Duties

• Manage and maintain executives’ calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.
• Handle incoming calls with professional phone etiquette, directing inquiries and taking messages as needed on multi-line phone systems.
• Perform data entry and bookkeeping tasks using QuickBooks and other office software to support financial record-keeping.
• Organize files and documents through meticulous filing systems—both physical and digital—to ensure easy retrieval.
• Assist with front desk responsibilities, greeting visitors and clients in a courteous manner while managing office logistics.
• Coordinate with team members on project timelines, deadlines, and deliverables using Microsoft Office tools.
• Utilize DocuSign for secure electronic signatures on contracts and important documents.

Skills

• Proven experience with office administration, clerical tasks, or executive support roles.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Exceptional communication skills—both verbal and written—with strong phone etiquette.
• Demonstrated experience with data entry, proofreading, and maintaining accurate records.
• Familiarity with QuickBooks for basic bookkeeping functions and financial tracking.
• Ability to handle multi-line phone systems confidently while providing outstanding customer service.
• Experience with filing systems—physical and electronic—and document management best practices.
• Knowledge of office equipment such as printers, scanners, fax machines, and multi-line phones.

Join us in this exciting role where your organizational talents will make a meaningful impact! We value energetic professionals who are eager to support our leadership team while developing their administrative skills in a vibrant work environment.

Pay: $33.12-$37.42 per hour

Work Location: In person