Executive Assistant

About the role

This role combines executive and administrative support with procurement and purchasing responsibilities. You will manage the executive's calendar, appointments, and communications while sourcing suppliers, processing purchase orders, and coordinating with contractors and government offices on permits and administrative requirements.

Key responsibilities

• Manage the executive's calendar, appointments, meetings, and schedules

• Answer and manage incoming calls, emails, and correspondence professionally

• Prepare reports, presentations, minutes, and other administrative documents

• Coordinate with government offices, contractors, and other stakeholders on permits and administrative requirements

• Source suppliers, request and compare quotations, and assist in supplier selection

• Prepare and process purchase requests, purchase orders, and procurement documents

• Coordinate with suppliers and contractors regarding orders, pricing, specifications, and deliveries

• Monitor purchase orders and ensure timely delivery of construction materials, supplies, equipment, and services

• Maintain procurement records and coordinate with Finance regarding invoices and payment requirements

About you

• Bachelor's degree in Business Administration, Real Estate, Construction Management, Engineering, or any related course
• 3–5 years of relevant experience in Executive Assistance, Procurement, Purchasing, or a similar role
• Experience in the Real Estate or Construction industry is highly preferred
• Experience in permit processing, government coordination, supplier management, and procurement is an advantage
• Excellent oral and written communication skills
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Strong organizational, time-management, and multitasking skills
• Detail-oriented, proactive, resourceful, and able to work independently
• Professional in handling confidential information
• Amenable to work onsite in Makati