Executive Assistant

Job title: Executive Assistant
Work location: 48 Kanlaon St. BIC Building, Brgy Highway Hills, Mandaluyong City, NCR, Philippines

Job Summary

The executive assistant is an office professional who provides his/her superior with clerical and administrative support. He or she performs a range of duties which generally involve planning, coordinating, and managing schedules, meetings or other corporate activity. He or she is responsible for preparing presentations and briefing materials for executives. He or she also coordinates and provides administrators with travel and logistics details. Usually, the executive assistant manages available office budget in order to meet set objectives/targets.

Duties and Responsibilities:

· Manage executives’ calendars and set up meetings

· Make travel and accommodation arrangements

· Rack daily expenses and prepare weekly, monthly or quarterly reports

· Oversee the performance of other team members of Marketing and Sales Department

· Act as an office manager

· Format information for internal and external communication – memos, emails, presentations, reports

· Take minutes during meetings

· Screen and direct phone calls and distribute correspondence

· Organize and maintain the office filing system

· Organize and schedule departmental project activities

· Notify executives and staff of deadlines to ensure timely completion of set objectives.

Qualifications:

· Work experience as an Executive Assistant, Personal Assistant or similar role to an officer of the company, preferably in an Importation and Distribution Servicing Modern Trade Accounts

· Excellent MS Office knowledge

· Outstanding organizational and time management skills

· Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)

· Excellent verbal and written communications skills

· Discretion and Confidentiality

· Bachelor's degree

Apply now!