Executive Assistant

About the role

Provide direct administrative and executive support to the CEO and/or Management. You will manage and organize the CEO/Management's calendar, appointments, meetings, and schedules, coordinate internal and external meetings, and act as a coordination point between the CEO/Management and employees, departments, clients, partners, and other stakeholders.

Key responsibilities

• Manage and organize the CEO/Management's calendar, appointments, meetings, and schedules
• Coordinate internal and external meetings, appointments, and business engagements
• Prepare meeting agendas, presentations, reports, letters, and other required documents
• Handle and organize emails, messages, correspondence, and other executive communications
• Act as a coordination point between the CEO/Management and employees, departments, clients, partners, and other stakeholders
• Receive, organize, and properly endorse concerns and requests requiring Management's attention
• Monitor and follow up on pending tasks, requests, approvals, and commitments of Management
• Prepare, organize, maintain, and file confidential executive and company documents
• Assist with travel arrangements, appointments, reservations, itineraries, and other logistical requirements
• Maintain strict confidentiality of company, employee, client, financial, and executive information

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or any related field
• At least 1 year of relevant work experience as an Executive Assistant, Administrative Assistant, Secretary, Personal Assistant, or in a similar administrative role
• Strong organizational, administrative, and time-management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
• Able to work independently with minimal supervision and meet deadlines
• Trustworthy and capable of handling confidential and sensitive information with discretion
• Professional, well-mannered, reliable, and presentable
• Flexible and willing to handle urgent, special, and ad hoc assignments