Executive Assistant

Role Description

• Manage Policy and Procedure implementation, review, tracking, monitoring and evaluation for PHH Clinical Services.
• Build and maintain strong working relationships with key health professionals and health organizations in order to increase the use and take up of our services.
• Manage, coordinate & schedule CEO’s appointments whenever necessary.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO.
• Organize and coordinate executive meetings, board meetings, and other high-level events.
• Provide key analysis of strategic concepts of the operations of clinical departments along with feasible recommendations and evaluate concerned clinical departments operations.
• Identify, control and report business risk and opportunities of concerned clinical department.
• Learn new management concepts rapidly and completely different assignments with different quality.
• Handle sensitive information with the utmost confidentiality and maintain secure filing systems for confidential documents.
• Any other duties deemed appropriate by Executive Management Team.

Qualifications

• M.B.B.S (or) Any relevant degree with administration Equivalent Degree.
• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
• Candidates should possess solid Administrative Assistance skills to handle scheduling, record keeping, office coordination, and general administrative tasks efficiently.
• Candidates should possess proficiency in preparing and managing Expense Reports, with attention to detail in tracking, reconciling, and documenting executive-related expenses.
• Candidates should possess excellent Communication skills, both written and verbal, to interact effectively with executives, colleagues, and external partners.
• Proficiency in common office software (e.g., Microsoft Office or similar tools) and comfort with digital document management systems.
• Strong organizational and time-management abilities, with a capacity to handle multiple priorities and maintain confidentiality.
• Prior experience as an Executive Assistant or in a comparable support role, ideally in healthcare or a fast-paced corporate environment.