Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional support to our leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating effective communication across departments. The ideal candidate will possess strong administrative skills, technical proficiency, and a proactive attitude to help drive productivity and organizational success. If you thrive in a fast-paced environment and excel at multitasking, this opportunity is perfect for you!

Duties

• Manage and coordinate executive calendars, appointments, and meetings with precision and efficiency
• Prepare, review, and organize correspondence, reports, and presentations using Microsoft Office and productivity software
• Handle multi-line phone systems with professionalism, providing excellent customer service and client communication
• Facilitate data entry, filing, and document management to ensure accurate record-keeping
• Support office management tasks including supply ordering, facility maintenance coordination, and front desk responsibilities
• Assist with travel arrangements, including booking accommodations and transportation logistics
• Maintain confidentiality of sensitive information while demonstrating strong organizational skills and time management

Experience

• Proven administrative or clerical experience in an office environment with a focus on executive support
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with spreadsheets and data entry tasks
• Experience managing calendars, scheduling meetings, and coordinating events efficiently
• Strong computer literacy with technical proficiency in office management tools and productivity software
• Excellent phone etiquette and customer service skills, including experience with multi-line phone systems
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Prior experience as a personal assistant or in office management roles is highly desirable
• Construction experience is highly desirable. ​

Join us to be an integral part of a vibrant team dedicated to excellence! We value proactive individuals who bring energy, attention to detail, and a positive attitude to their work every day. This paid position offers the chance to develop your skills while supporting our leadership’s success.

Pay: $42,167.90 - $62,825.86 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Flexible schedule
• Paid time off
• Relocation assistance

Work Location: Hybrid remote in Acampo, CA 95220