Executive Assistant

Key Responsibilities:

• Calendar Management: Manage and maintain the complex calendars of C-level executives, scheduling meetings, appointments, and travel arrangements to ensure efficient time allocation and minimize conflicts.

• Communication Management: Serve as the primary point of contact for internal and external stakeholders, screening calls, responding to emails, and drafting correspondence on behalf of executives.

• Travel Arrangements: Coordinate all aspects of executive travel, including booking flights, accommodation, and transportation, and preparing detailed itineraries.

• Meeting Preparation: Prepare meeting agendas, presentations (including PowerPoint), and supporting materials, and ensure all logistics are handled efficiently.

• Airshow Support: Provide on-site support during airshow events, including coordinating logistics, managing schedules, and assisting with client entertainment and entertainment needs.

• Document Management: Prepare and manage reports, memos, invoices, and other documents, maintaining organized files and databases.

• Expense Management: Prepare and submit expense reports, track expenses, and reconcile credit card statements.

• Project Coordination: Assist with special projects as needed, conducting research, gathering data, and coordinating with other departments to ensure seamless execution.

• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Requirements:

• Bachelor's degree preferred.

• Minimum of 5 years of experience as an Executive Assistant supporting senior management.

• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

• Excellent written and verbal communication skills, with a professional and courteous demeanor.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Experience coordinating travel arrangements and managing complex calendars.

• Ability to work independently and as part of a team, with a proactive and problem-solving attitude.

• Strong attention to detail and accuracy.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Experience supporting events, ideally including airshows.

Why Join Us?

This is more than a job—it's a chance to lead, innovate, and grow in a global aviation business. Bring your expertise and enthusiasm to a role where your impact will shape our success.