Executive Assistant

About the role

The Executive Assistant is accountable for providing high-level, confidential support directly to the Director, enabling them to focus on client and business priorities by managing communications, scheduling, and key administrative functions across the practice.

Key responsibilities

• Acting as the key point of contact on behalf of the Director — screening, prioritising, responding to, and redirecting all forms of communication as required
• Proactively managing the Director's mail, email and diary to ensure optimal use of their time, anticipating scheduling conflicts and priorities
• Preparing agendas and minutes for weekly meetings, and tracking follow-up actions through to completion
• Undertaking receptionist duties for the practice
• Building and maintaining strong, professional relationships with clients on behalf of the Director
• Providing general administrative support and overseeing day-to-day office operations
• Liaising with the Australian Taxation Office and other regulatory bodies on behalf of clients and the practice
• Lodgement of Tax Returns and Activity Statements
• Managing Australian Taxation Office Portal correspondence
• Managing incoming and outgoing mail

About you

• Relevant qualifications in Business Administration or a related discipline, or equivalent experience in a similar Executive Assistant or senior administrative role
• Proven experience providing high-level, confidential support to senior leadership in a complex working environment
• Demonstrated experience and strong knowledge of Microsoft Office
• Excellent written and verbal communication skills
• Sound judgement, discretion, and keen attention to detail and commitment to accuracy
• Ability to build rapport and engage confidently with a diverse range of clients
• Strong personal initiative, adaptability, and ability to manage competing priorities under pressure

About us

We are a boutique Accounting firm based in Narre Warren with a diverse client base. We offer exceptional high-quality accounting and are proactive with our clients.