Executive Assistant

Position: Executive Assistant
Location: Business Bay, Dubai, UAE
Employment Type: Full-Time

Job Summary:
We are looking for a highly organized, proactive, and professional Executive Assistant to provide high-level administrative and operational support to senior management. The ideal candidate should have excellent communication, coordination, and time-management skills, with the ability to handle confidential information professionally.

Key Responsibilities:

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and ensure smooth follow-up.
• Arrange business travel, including flights, hotels, transportation, visas, and itineraries.
• Prepare meeting agendas, take minutes, and follow up on action points.
• Draft and manage emails, letters, reports, presentations, and other correspondence.
• Act as the main point of contact between the executive and internal/external stakeholders.
• Screen and prioritize calls, emails, meeting requests, and other communications.
• Maintain confidential documents, records, and filing systems.
• Track important deadlines, tasks, and management priorities.
• Coordinate with different departments and ensure timely completion of assigned tasks.
• Assist with expense reports, invoices, and other administrative documentation.
• Support special projects, business meetings, and corporate events as required.
• Handle sensitive and confidential information with a high level of discretion.
• Provide additional administrative and operational support to management when required.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
• Previous experience supporting CEO, Managing Director, or senior management is preferred.
• Excellent written and verbal English communication skills.
• Strong knowledge of MS Office – Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, multitasking, and time-management skills.
• Professional, presentable, proactive, and detail-oriented.
• Ability to work independently and manage multiple priorities.
• High level of confidentiality and professional judgment.
• UAE experience is preferred.

Location: Business Bay, Dubai

Pay: AED4,500.00 - AED5,000.00 per month

Application Question(s):

• What is your nationality?
• Where is your current location?
• How many total working experience do you have in Executive Assistant role?

License/Certification:

• UAE Driving license (Required)

Work Location: In person