Executive Assistant

Job Information

• Date Opened 09/05/2025
• Job Type Full time
• Industry Technology
• Work Experience 3+ Years
• City Mohali
• State/Province Punjab
• Country India
• Zip/Postal Code 160075

Job Description

ABOUT XENONSTACK

XenonStack is the fastest-growing Data and AI Foundry for Agentic Systems, enabling organizations to gain real-time and intelligent business insights.

We innovate through:

• Akira AI – Building Agentic Systems for AI Agents
• XenonStack Vision AI – Vision AI Platform
• NexaStack AI – Inference AI Infrastructure for Agentic Systems

Our mission is to accelerate the world’s transition to AI + Human Intelligence by building enterprise-grade AI platforms and driving global innovation.

THE OPPORTUNITY

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO) and Managing Director (MD).

As an EA, you will play a critical role in managing priorities, streamlining operations, and enabling leadership efficiency. If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you.

KEY RESPONSIBILITIES

Executive Support

• Manage complex calendars, schedule meetings, and prioritize engagements.
• Prepare agendas, presentations, reports, and documentation for leadership meetings.
• Act as a gatekeeper and liaison, managing communications on behalf of the COO & MD.

Operational Efficiency

• Coordinate follow-ups and track progress on action items and strategic initiatives.
• Support in project tracking, governance, and reporting for key business objectives.
• Assist in preparing materials for board meetings, investor updates, and external stakeholders.

Cross-Functional Coordination

• Work with leadership, HR, Finance, and Product teams to align execution with strategic priorities.
• Facilitate communication across departments to ensure deadlines and deliverables are met.

Confidentiality & Professionalism

• Handle sensitive information with the utmost discretion and integrity.
• Maintain professionalism while interfacing with executives, partners, and clients.

Additional Support

• Organize domestic/international travel, logistics, and event coordination.
• Provide operational assistance in high-priority initiatives and ad hoc projects.

SKILLS & QUALIFICATIONS

Must-Have

• 4–7 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite leaders.
• Exceptional organizational and time management skills.
• Strong proficiency in MS Office / Google Workspace, scheduling tools, and project management software.
• Excellent written and verbal communication skills.
• Ability to work independently, anticipate needs, and take initiative.
• Strong sense of discretion when handling confidential information.

Good-to-Have

• Experience in fast-paced tech, SaaS, or AI-driven environments.
• Familiarity with Agile workflows and business operations.
• Bachelor’s or Master’s degree in Business Administration, Management, or related fields.

WHY SHOULD YOU JOIN US?

• Work Closely with Leadership – Directly support the COO & MD on high-impact initiatives.
• Strategic Exposure – Gain insight into business strategy, decision-making, and AI-driven transformation.
• Career Growth – Progress into roles such as Chief of Staff, Operations Manager, or Program Lead.
• Global Exposure – Collaborate with enterprise clients, partners, and global stakeholders.
• Culture of Excellence – Our values — Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession — empower you to take ownership and grow.

XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT!

At XenonStack, we believe in shaping the future of intelligent systems. We foster a culture of cultivation built on bold, human-centric leadership principles, where deep work, simplicity, and adoption define everything we do.

Our Cultural Values

• Agency – Be self-directed and proactive.
• Taste – Sweat the details and build with precision.
• Ownership – Take responsibility for outcomes.
• Mastery – Commit to continuous learning and growth.
• Impatience – Move fast and embrace progress.
• Customer Obsession – Always put the customer first.

Be part of our mission to accelerate the world’s transition to AI + Human Intelligence — by enabling our leaders to focus on driving global transformation.