Executive Assistant

Job Type : Full-time

Work Location : In person

We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant . In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth operations and enabling our executives to focus on strategic initiatives.

A. SUMMARY OF RESPONSIBILITIES

• Manage scheduling for company executive(s).
• Draft, review and send communications on behalf of company executive(s).
• Document processing especially billings and collections
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Answer and respond to phone calls, communicate messages and information to the executive.
• Prioritize emails and respond when necessary.
• Coordinate travel arrangements.
• Coordinate meeting room bookings.
• Maintain various records and documents for company executive(s).
• Ad hoc tasks for good business including coordination with hotels, restaurants, etc.
• Perform administrative support tasks, including filing, photocopying, scanning, and data entry.
• Greet guests, clients, and vendors, directing them to the appropriate person or office.
• Manage the daily schedule for company drivers, including coordinating routes and appointments.
• Manage the office petty cash fund (disbursing funds, collecting receipts, and ensuring proper signatures).
• Monitor office supplies and place orders when necessary.

B. QUALIFICATIONS

• Excellent written and verbal communication skills.
• Time-management skills.
• Ability to pay attention to detail.
• Organization skills.
• Ability to multitask.
• Basic understanding of frequently used computer software and programs, such as Microsoft Office and Microsoft Teams.
• Interpersonal skills.
• Work experience is an advantage.

If you're interested, you may send your CV to [email protected] with the subject line: Executive Assistant - [Full Name]