Executive Assistant

Job Title: Executive Assistant to CEO Company: Sioniq

About The Role We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the CEO at Sioniq. This role requires exceptional multitasking ability, strong communication skills, and a high level of discretion. The ideal candidate will play a critical role in ensuring the CEO’s day-to-day operations run smoothly and efficiently.

Key Responsibilities

• Calendar & Schedule Management
• Manage and optimize the CEO’s calendar, including meetings, appointments, and priorities
• Coordinate internal and external schedules, ensuring efficient time allocation
• Meeting Coordination & Scheduling
• Schedule, organize, and prepare for meetings
• Draft agendas, capture minutes, and track action items
• Ensure timely follow-ups on decisions and deliverables
• Task Management & Follow-ups
• Track key tasks, deadlines, and projects across teams
• Proactively follow up with stakeholders to ensure completion
• Act as a bridge between the CEO and internal teams
• Communication Management
• Manage emails, calls, and other communications on behalf of the CEO
• Draft, review, and send professional correspondence
• Serve as a point of contact for internal and external stakeholders
• Reporting & Documentation
• Prepare reports, presentations, and summaries for the CEO
• Maintain organized records, documents, and files
• Support data tracking and reporting processes
• Travel & Event Coordination
• Plan and manage travel arrangements (flights, accommodation, itineraries)
• Coordinate internal events, meetings, and external engagements
• AI Tools & Productivity Enablement
• Utilize AI tools to enhance productivity, scheduling, reporting, and communication
• Identify opportunities to automate workflows and improve efficiency

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field
• 2–5 years of experience as an Executive Assistant or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office / Google Workspace
• Familiarity with AI tools and productivity software
• High level of discretion and confidentiality
• Ability to work in a fast-paced, dynamic environment

Preferred Traits

• Proactive and detail-oriented
• Strong problem-solving mindset
• Ability to prioritize and multitask effectively
• Tech-savvy with a willingness to learn new tools

Why Join Sioniq?

• Work closely with leadership and gain strategic exposure
• Dynamic and growth-oriented environment
• Opportunity to leverage cutting-edge tools including AI