Executive Assistant

• We are seeking an experienced Executive Assistant to support our Chief Product and Technology Officer (CPTO), serving as a critical partner in enabling leadership effectiveness at a rapidly growing, mission-driven company
• Own end-to-end executive support for the Chief Product and Technology Officer (CPTO), expertly managing evolving priorities, schedules, and daily operations across time zones, optimizing time and commitments while anticipating needs, resolving conflicts, and independently solving logistical challenges
• Build strong relationships with internal and external stakeholders, serving as a trusted point of contact on behalf of the CPTO and ensuring timely, thoughtful follow-through
• Manage incoming and outgoing communications, track follow-ups, action items, and commitments to ensure seamless execution across the Product and Engineering teams across multiple time zones
• Prepare and distribute meeting agendas, pre-reads, and post-meeting follow-ups to drive clarity and accountability
• Coordinate complex travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries; proactively adjust as plans change
• Maintain accurate expense reporting
• Support planning and execution of leadership offsites, strategy sessions, and company events as needed
• Contribute to cross-functional initiatives, special projects, and evolving administrative priorities
• Serve as the primary onsite point of contact for SF employees, visitors, candidates, and visiting executives, ensuring a polished and welcoming workplace experience
• Manage day-to-day office needs within the coworking environment, including access, meeting spaces, supplies, mail and deliveries, workplace readiness, and issue resolution

Benefits

• Competitive Salaries & Equity: We believe in recognizing talent with compensation that reflects your expertise and contribution, and equity that gives you the opportunity to align your growth with our success as an organization.
• Unlimited Vacation & Sick Days: We trust our employees to manage their time effectively, offering unlimited paid time off to help you maintain work-life balance and prioritize your well-being.
• Comprehensive Insurance: Your health is our priority, which is why we provide full coverage for medical, dental, and vision insurance for you, and competitive coverage for your family.
• 401(k) & Immediate Vesting: We support your long-term financial goals through competitive 401(k) matching up to 4% with immediate vesting, committing to your financial security from day one.
• Life & Disability Coverage: Our life insurance and disability coverage provides peace of mind, ensuring you and your loved ones are protected throughout your career journey.
• Tuition Reimbursement: We invest in your professional growth through the tuition reimbursement program, supporting advanced education and specialized certifications in your field.
• Pet Adoption Assistance: We understand pets are family members, which is why we provide financial support for pet adoption, helping you welcome a new companion into your home.- This role is ideal for someone who thrives in a high-growth environment, anticipates needs before they arise, and can seamlessly manage constant re-prioritization
• In order to do this job well, you must be a trusted partner with a relentless intolerance of mediocrity. You manage complexity to maximize availability and the high-touch engagement model of Air executives
• You are exceptionally organized, proactive, discreet, and able to manage competing priorities with sound judgment and urgency. You are also scrappy and resourceful, comfortable rolling up your sleeves to solve problems (Swiss Army Knife mentality)
• You thrive behind the scenes, take ownership without waiting for direction, and understand that no detail is too small when it comes to enabling exceptional execution and advancing a critical mission
• U.S. Citizenship is required
• Bachelor’s Degree
• Superb judgment and proven ability to handle confidential information
• 5+ years of experience as an Executive Assistant supporting C-suite or senior executives, ideally with additional office management or workplace operations experience in a high-growth technology or startup environment
• Fast learner and able to work independently with minimal supervision
• Experience with AI tools (e.g. Google Gemini, Claude) and embedding them to operational and organizational work
• Highly proactive and resourceful self-starter with a demonstrated ability to anticipate needs, solve problems independently, and operate effectively with minimal supervision
• Exceptional attention to detail; ability to consistently produce timely and error-free work
• Capable of producing high-quality content on short deadlines
• Ability to manage multiple streams of work and plan, organize, and prioritize appropriately
• Excellent written and verbal communication skills
• Enthusiastic team member with a positive disposition and attitude
• Experience working in ambiguous and fast-paced environments
• Active U.S. security clearance or the ability to obtain one with our sponsorship
• Experience working directly with Product, Engineering, or Defense Tech leadership teams