Executive Assistant

About the role

Providing direct support to leadership, serving as their primary point of contact, managing their calendar and appointments, and addressing their immediate operational needs.

Key responsibilities:

• Manage office upkeep and facilities coordination
• Track expenses related to office supplies and monitor reimbursements, purchase requisitions, and inventory
• Recommend cost savings opportunities
• Facilitate seamless communication between the executive and internal and external stakeholders, ensuring all communications are timely, clear, and strategically aligned with business objectives
• Organize, maintain, and prepare reports, documents, and executive briefing materials
• Ensure all documentation is accurate, well-organized, and readily accessible to support decision-making
• Standardize and streamline administrative processes
• Perform central processing of ACL-wide processes (e.g. travels)

Qualifications:

• Bachelor's Degree (BS/BA) from an accredited college/university, preferred field of study: Business Administration, Communications, Office Management, or related field
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Minimum 5-7 years of progressive experience in executive support or senior administrative roles
• Experience with expense management, office operations, and administrative process optimization