Executive Assistant

Key Responsibilities

• Provide comprehensive administrative support to Sales, Trading, and senior front-office professionals.
• Manage complex and frequently changing calendars across multiple time zones.
• Coordinate internal and external meetings, conference calls, and client events.
• Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare and process expense claims, invoices, and departmental budgets in accordance with firm policies.
• Monitor and prioritize communications, responding to enquiries and escalating issues where appropriate.
• Support the organization and logistics of investor meetings, client visits, and senior management presentations.
• Maintain accurate records, filing systems, and databases while ensuring compliance with regulatory and internal policies.

Skills & Experience

• Previous Executive Assistant or Team Assistant experience within Investment Banking, Capital Markets, Asset Management, Financial Services, or a fast-paced corporate environment.
• Experience supporting senior stakeholders, Managing Directors, Sales teams, Traders, or Front Office professionals.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Ability to work under pressure in a fast-moving trading floor environment.
• Strong communication and stakeholder management skills.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• High level of discretion when handling confidential information.
• Ability to manage competing priorities and deliver accurately to tight deadline