Executive Assistant

About the role

We are looking for a highly organized, reliable, and proactive Executive Assistant to provide administrative and operational support to the executive. The successful candidate will help manage schedules, communications, documents, meetings, and day-to-day tasks while ensuring that priorities are handled efficiently and confidential information is kept secure.

Key responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas, and take meeting notes when required.
• Handle emails, calls, messages, and other communications professionally.
• Prepare, organize, and maintain reports, presentations, documents, and other business files.
• Coordinate internal and external meetings, appointments, and business activities.
• Assist in preparing travel arrangements, itineraries, and other logistical requirements.
• Monitor deadlines, follow-ups, and pending tasks to ensure timely completion.
• Conduct research and gather information as requested by the executive.
• Assist with administrative and operational tasks across different departments.
• Coordinate with employees, clients, suppliers, and other external contacts when necessary.

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred.
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role is an advantage.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office or Google Workspace.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Good problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Professional, trustworthy, and able to handle confidential information.
• Flexible and willing to take on different administrative responsibilities.

Benefits

• Competitive compensation
• Performance-based incentives
• SSS, PhilHealth, and Pag-IBIG
• HMO coverage
• Sales training and mentorship
• Career growth and advancement opportunities
• Supportive and collaborative work environment