Executive Assistant

QORE is a corporate-grade payment service provider built for transparency, reliability, and professional delivery. We help merchants and operators scale with clear reporting, predictable settlement workflows, and responsive worldwide 24/7 support.

Powered by a proven processing infrastructure and deep operational expertise**, QORE** combines enterprise-level governance with fast onboarding and robust integrations - so partners can grow confidently, compliantly, and efficiently.

We're looking for a highly organized and proactive Executive Assistant to directly support our COO.

The Executive Assistant provides high-level operational and administrative support, acting as a central point of coordination between the COO and the wider organization. This role combines traditional executive assistance with hands-on execution support — turning leadership direction into tracked action, maintaining visibility across ongoing initiatives, and ensuring the COO's time and priorities are protected and well used.

Key Responsibilities

Calendar & Meeting Management

• Manage the COO's calendar — schedule and prioritize meetings, resolve conflicts, and ensure time is allocated according to business priorities.

• Keep meetings and decisions on track — make sure the right information is ready beforehand, decisions get documented, and every follow-up action is tracked until it's done.

Task & Execution Support

• Structure and assign work — translate leadership instructions into clear execution units (e.g., Jira tickets), each with an objective, an owner, a priority level, a due date, and a definition of done.

• Own the follow-up rhythm — maintain visibility over ongoing initiatives and know exactly when to check in based on elapsed time and risk of delay.

• Catch problems early — identify stalled tasks, unclear ownership, or teams that have gone quiet, and push things forward through follow-ups and, when needed, escalation.

Information Flow & Reporting

• Filter and refine incoming requests — review requests for clarity and completeness before they reach the COO, chase down missing context, and rewrite them into concise, actionable form.

• Watch the operational landscape — track Jira boards and internal communication channels for early signs of risk to deadlines, customers, revenue, partners, or compliance.

• Deliver daily execution briefings — summarize progress, flag risks and blockers, and highlight anything that needs a decision from the COO.

• Run recurring execution reviews — weekly and monthly, surfacing recurring bottlenecks and delays, and turning them into concrete process recommendations.

General Executive Support

• Handle travel arrangements, expense reports, and other administrative tasks on behalf of the COO.

• Manage internal and external communication on the COO's behalf, including correspondence, scheduling requests, and gatekeeping access to the COO's time as needed.

Requirements

• Prior experience as an Executive Assistant or similar role, ideally supporting C-level leadership in a fast-paced or fintech/tech environment.
• Strong organizational and analytical skills, with a sharp sense for priorities and risk.
• Experience with project/task management tools (e.g., Jira)
• Excellent communication skills — able to independently engage with different teams and translate vague requests into clear, actionable items.
• Discretion, trustworthiness, and a high level of professionalism when handling confidential information.
• Comfortable working in a fast-paced environment with shifting priorities.
• English proficiency (written and spoken).

Benefits

• Competitive compensation
• Private health insurance and wellness benefits
• Budget for tools, learning, and professional development
• Long-term incentives aligned with company growth