Executive Assistant

PSJ Alexander & Co are looking to recruit an Executive Assistant to expand their team. The ideal candidate supports Partners by managing their calendars, coordinating communication, handling administrative tasks, and assisting with financial paperwork and office operations.

Candidate will be a core team player and have a very bright and people pleasing personality. Your focus is to assist the firm and the partners to deal with clients so that business operations run smoothly.

Essential skills for this role are strong organization, communication, attention to detail, financial terminology knowledge, and proficiency with office software’s (Word, Excel, PowerPoint CRM).

Key Responsibilities

• Provide comprehensive administrative support to partners and senior accountants, including managing correspondence and preparing documents.
• Coordinate and manage complex calendars, schedule meetings with internal and external stakeholders, and arrange travel and logistics.
• Help prepare financial reports and presentations and manage office expenses and supplier contracts.
• Act as a point of contact between staff, clients, and partners, ensuring timely and accurate information flow.
• Liaise with clients on administrative matters and assist with client-focused tasks as needed.
• Handle office supplies, manage records, and assist with coordinating contractors or ensuring the office environment runs smoothly.
• Provide administrative support for projects and special events.

Required Skills and Qualifications

• Exceptional planning, time management, and project management skills to keep things running efficiently.
• Excellent written and verbal communication skills to interact professionally with clients and internal teams.
• High level of accuracy and meticulousness, crucial when handling financial data and documents.
• Advanced knowledge of Microsoft Office Suite and basic familiarity with accounting software relevant to the firm.
• Ability to handle sensitive financial and business information with utmost professionalism.
• Proactive and adaptable, capable of anticipating needs and quickly learning new systems and processes.

Working Hours

• Flexible salary dependant on skills and experience- Between £35,000 - £40,000 per annum based on experience.
• 9.00 - 17.30 Monday-Friday
• 20 days plus bank holidays.
• Ongoing training, support and career progression

Pay: £35,000.00-£40,000.00 per year

Benefits:

• Company pension

Work Location: In person