Executive Assistant

About the Role

We are seeking a highly organised and proactive Executive Assistant to support our Director and help drive the smooth day-to-day operation of our growing business. This is a diverse role that combines executive support, HR administration, marketing coordination, travel management and office operations.

As a trusted right-hand to the Director, you will play a key role in ensuring strategic priorities remain on track while supporting a positive and high-performing workplace culture.

Key Responsibilities

• Manage the Director's diary, meetings, correspondence and action items.
• Coordinate travel arrangements, conferences, client events and itineraries.
• Support recruitment, onboarding, employee records and HR administration.
• Assist with employee engagement initiatives, training and performance review processes.
• Coordinate marketing activities, social media content, website updates and company communications.
• Prepare capability statements, proposals, presentations and other business development material.
• Manage office operations, suppliers, facilities, events and administrative systems.
• Maintain company records, templates, registers and documentation.
• Organise internal meetings, prepare agendas, record minutes and track actions.

About You

You will be a highly organised professional who thrives in a fast-paced environment and enjoys working across multiple areas of a business.

To be successful, you will have the below key competencies:

Essential

• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail.
• Ability to manage confidential information with discretion.
• Strong stakeholder management skills.
• Ability to work independently and take initiative.
• Advanced Microsoft Office Suite skills.
• Experience managing multiple priorities simultaneously.
• Professional presentation and interpersonal skills.

Desirable

• Experience in property development, project management, construction, professional services or advisory businesses.
• Human resources administration experience.
• Marketing and communications experience.
• Event Management experience.
• Experience with CRM systems, project management platforms and social media tools.
• Tertiary qualifications in business administration, human resources, marketing or a related discipline.