Executive Assistant

Responsibilities

1. Provide comprehensive administrative and executive support to the Director, including managing schedules, travel, correspondence, and documentation.
2. Prepare and organize meeting materials, training documents, and business proposals.
3. Assist in the development of training modules and supporting materials.
4. Take meeting minutes, track action items, and ensure timely follow-up, especially for regular meetings.
5. Conduct research and compile relevant data to support presentations, training sessions, and business proposals.
6. Coordinate logistics for meetings, training, and events (scheduling, venue, participants, materials).
7. Support the execution of strategic projects and special initiatives as assigned.
8. Maintain accurate documentation and archives of the Director's activities and projects.
9. Uphold confidentiality and professionally represent the Director in both internal and external communications.

Requirements

1. Bachelor's degree in Business Administration, Management, English Literature, or a related field.
2. Minimum 3 years of experience as an Executive Assistant, Administrative Assistant, or a similar role (experience in consulting or training services is a plus).
3. Strong organizational skills with high attention to detail, time management, and multitasking ability.
4. Excellent written and verbal communication skills in both English and Bahasa Indonesia.
5. Proficient in Microsoft Office Suite, Google Workspace, and Zoom.
6. Proficient in using AI tools for advanced research, information gathering, data analysis, content synthesis, and improving work productivity; able to effectively leverage AI to support decision-making and executive-level tasks.
7. Demonstrated ability to work independently, handle confidential information, and make sound judgements under pressure.
8. Professional, adaptable, and capable of handling dynamic priorities and tight deadlines.
9. Proactive, positive, and service-oriented mindset with strong interpersonal skills.