Executive Assistant

Role & responsibilities

• Attend Management meetings, capture decisions, action points, task owners, priorities and deadlines, and convert them into actionable tasks.
• Maintain a centralized Management Task Tracker with Owner, Priority, Deadline, Status and Closure Remarks.
• Coordinate with Managers and employees to ensure Management-assigned tasks are understood and completed within the committed timeline.
• Conduct regular follow-ups, monitor progress and proactively identify potential delays or execution gaps.
• Escalate critical/overdue tasks to Management with reasons for delay and proposed corrective action.
• Verify task completion and ensure that Task Assigned is converted into “Task Completed & Closed.”
• Demonstrate strong leadership, influencing and people-management skills to drive accountability and execution across departments.
• Prioritize tasks based on urgency, business impact, Management priority and committed timelines.
• Maintain records of Management decisions, action points, follow-ups and closures and support preparation of upcoming meeting agendas.
• Prepare Daily/Weekly/Monthly MIS reports, including Pending, Overdue, Task Ageing, Department-wise and Employee-wise Task Status.
• Prepare Management Action-Taken Reports and Task Performance Dashboards highlighting completion, delays, critical tasks and execution gaps.
• Provide Management with clear insights and recommendations on pending tasks, delays, accountability and execution performance.
• Maintain strict confidentiality of Management discussions, decisions and business information.
• Explore and support Meeting Task Assignment Reminder Follow-up Escalation Closure automation.
• Use Advanced Excel, Google Sheets, PowerPoint, MIS and task-management tools for tracking and reporting.
• Continuously identify opportunities for process improvement, automation and technology adoption to improve Management productivity.

Preferred candidate profile

• Strong in leadership, people management, communication, influencing and follow-up skills.
• Capable of managing the complete cycle: Management Discussion Task Creation Assignment Follow-up Problem Solving Escalation Closure Reporting.
• A highly organized, proactive and execution-oriented professional with strong ownership and accountability.
• Assertive yet professional, Strong in prioritization, coordination, problem-solving and time management with the ability to handle multiple priorities.
• Comfortable with Advanced Excel, MIS, dashboards, digital productivity and task-management tools.
• Interested in AI, automation and emerging technologies and capable of applying them to improve task tracking and Management productivity.
• Able to work directly with Senior Management, HODs, Managers and employees while maintaining confidentiality.
• Solution-oriented and deadline-driven, with the mindset: “Don’t just track the task – drive the task to closure.”