Executive Assistant

1. Executive Schedule and Communication Management

Schedule Management: Fully responsible for scheduling, meeting coordination, and prioritizing tasks to ensure the efficient use of the executive's time.

Communication Hub: Serve as the liaison between the executive and internal/external stakeholders, professionally managing information flow and communication.

Document Preparation: Draft, review, and prepare meeting agendas, presentations, reports, and various business documents.

2. Meeting and Travel Coordination

Meeting Management: Oversee end-to-end meeting management, including agenda preparation, minute-taking, and tracking the implementation of follow-up action items.

Travel Arrangements: Coordinate comprehensive domestic and international business travel, including flights, accommodation, itinerary planning, and visa processing.

Expense Management: Handle travel expense reimbursements and related administrative procedures.

3. Administrative and Operational Support

Project Coordination: Assist in tracking project progress and task lists, and coordinate cross-functional teams to ensure timely task completion.

Budget and Procurement: Support departmental budget monitoring, expense tracking, and procurement processes (e.g., raising purchase requisitions/orders).

Office Management: Oversee daily office operations, such as supplies management and vendor liaison.

4. Other Responsibilities (Subject to specific role requirements)

Personal Affairs Support: Certain roles (particularly in family offices or executive support positions) may involve managing personal matters, such as household procurement, medical appointments, and scheduling activities for the executive's children.

Event Coordination: Support the planning and execution of internal or external corporate events.

Pay: $5,500.00 - $9,000.00 per month

Work Location: In person