Executive Assistant

Description:

90-day Contract to Hire position

The Executive Assistant serves as a trusted assistant and provides high-level administrative support to the Senior Pastor of the organization. This role requires professionalism, discretion, and a commitment to maintaining complete confidentiality. The Executive Assistant acts as a caring point of contact, interfacing warmly and effectively with all members of the community.

Essential Duties and Responsibilities

• Provide comprehensive administrative support to the Senior Pastor, including correspondence, reports, document management, and general office tasks.
• Assist with preparation of materials for weekly services, programs, and special events.
• Coordinate hospitality needs, including meals, accommodations, logistics, and support for meetings, events, and guests hosted by the Senior Pastor.
• Manage daily and long-term scheduling for the Senior Pastor's office, including calendars, travel arrangements, accommodations, conferences, and related materials.
• Receive and respond to speaking engagement requests, inquiries, and incoming communications.
• Sort, distribute, and file mail and documents, maintaining both paper and electronic records confidentially.
• Monitor and reconcile expenses related to the Senior Pastor's budget; process invoices, reimbursements, and payment documents.
• Oversee credit card documentation, ensuring compliance with policies and reconciling monthly statements.
• Provide consistent, professional customer service and collaborate with staff and volunteers at all levels.
• Perform additional responsibilities as assigned by the Senior Pastor.

Requirements:

Minimum Qualifications

• A clear testimony of faith and a personal, growing relationship with Christian beliefs demonstrated through conduct and character.
• Sound judgment with the ability to maintain confidentiality, demonstrate sensitivity, and provide leadership.
• Ability to develop positive working relationships with diverse individuals and volunteers across varying backgrounds, identities, and skill levels.
• Strong work ethic and a commitment to excellence.

Required Qualifications

• 5 - 7 years of experience in office administration and executive-level support.
• Proficiency in Microsoft Office Suite and comfort with database and software systems.
• Experience in a church or nonprofit environment preferred.
• Flexibility to work occasional evenings and weekends as needed.
• Excellent customer service, interpersonal, verbal, and written communication skills.
• Demonstrates the following core competencies: hospitality, interpersonal skills, attention to detail, initiative, integrity and trust, and spiritual maturity.