Executive Assistant

Role & responsibilities:

• Serve as the first point of contact and key liaison for the CEO & Founder.
• Adapt to ad-hoc requirements and time-sensitive tasks.
• Prioritise tasks based on urgency and importance.
• Maintain flexibility and agility to address emerging needs effectively.
• Create and maintain to-do lists for the CEO & Founder, ensuring tasks are organised and prioritised effectively to support their workflow and maximise productivity.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for the CEO & Founder.
• Prepare expense reports and manage reimbursement processes.
• Conduct research and compile information for presentations, reports, or projects as requested by the CEO & Founder.
• Facilitate communication between the CEO & Founder and internal/external stakeholders by managing emails, letters, and other correspondence.
• Organise and maintain the CEO & Founders electronic and paper filing systems.
• Maintain company data files and manage highly confidential information.
• Collaborate with all departments, teams, clients, and vendors.
• Handle extensive telephonic duties, including screening calls and requests.
• Type correspondence, reports, and meeting minutes.
• Ensure timely administration and office arrangements.
• Assist and support CEO & Founder at events and meetings.

Preferred candidate profile:

• Strong verbal and written communication skills.
• Excellent calendar, meeting, and schedule management skills.
• Ability to coordinate with internal teams, clients, and external stakeholders.
• Strong follow-up and task-tracking capabilities.
• Proficiency in MS Office, Excel, PowerPoint, and Google Workspace.
• Ability to prepare presentations, reports, MIS, meeting notes, and other documents.
• Good organizational and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Proactive approach with strong attention to detail and problem-solving ability.