Executive Assistant

Position Overview:

• We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the CEO of a dynamic and growing manufacturing company.
• The EA will play a key role not only in managing the CEO's schedule and communications but also in supporting marketing efforts, tracking key projects, and ensuring smooth coordination across departments.
• This is a high-visibility role ideal for someone with a strong interest or background in marketing, who thrives in a fast-paced environment and can operate with discretion, autonomy, and clarity.

Key Responsibilities:

Executive Support:

• Manage CEOs calendar, appointments, and travel arrangements
• Prioritize and manage incoming communications (emails, calls, documents)
• Prepare meeting briefs, presentations, reports, and follow-up notes
• Attend select internal and external meetings, capturing action points and driving follow-through
• Act as the liaison between the CEO and internal/external stakeholders

Marketing Support:

• Coordinate marketing initiatives such as trade shows, campaigns, digital outreach, and customer engagement programs
• Assist in preparation of product brochures, case studies, and sales collateral
• Work with internal or external marketing teams/agencies on branding, social media, and website updates
• Track marketing metrics and help prepare monthly/quarterly marketing reports

Project Management & Strategic Support:

• Track progress of key CEO initiatives and business goals, ensuring timelines are met
• Manage documentation and reporting for strategic projects
• Support the CEO in researching competitors, market trends, and industry benchmarks
• Coordinate with sales, production, and finance teams to align on business objectives

Office & Admin Oversight (as needed):

• Handle confidential and sensitive information with professionalism
• Ensure the CEOs office operates smoothly and efficiently
• Support occasional HR, recruitment, or vendor management tasks in collaboration with other departments

Key Qualifications:

• Bachelors degree in Marketing, Business Administration, Communications, or related field
• 2-4 years of experience in an Executive Assistant or similar support role, with exposure to marketing
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint), G-Suite; familiarity with Canva, CRM or marketing automation tools is a plus
• Ability to manage multiple tasks, deadlines, and stakeholders efficiently
• High level of discretion, integrity, and reliability

Preferred Attributes:

• Strong interest or background in marketing or communications
• Self-starter with a problem-solving mindset
• Comfortable working in a small-to-mid-sized business environment
• Exposure to B2B manufacturing or industrial sectors is a plus